Setting up an Email Client

As an alternative to reading your email using the Post Office,you can access your email from your local computer. To do so, you must first obtain and configure an email client program. There are many free clients available on the Web, any of which will work with your email service. For Windows users, we recommend the following email client programs:

·      Microsoft® Outlook®

·      Microsoft® Outlook Express®

·      Netscape® Mail®

·      Qualcomm® Eudora®

Regardless of the email program you choose, they often require the same information about your account. This information includes:

Your email address: This is the address you will receive email at, such as: name@mydomain.com. As stated above, your email address will take the form of: username@mydomain.com, where username is your account username and mydomain.com is the name of your account.

Your email account name: This is the name of the user account. You will enter your account User Name as an account name.

Your email password: This is the password for your email account. If you are setting up the email client to read your Administrative Email, then the password is the same as your primary account. For all other accounts, this will be the password you specified in the previous section when setting up the account.

Your email server (POP3, IMAP, or SMTP): This is the name of the server that holds your email. Because your mail server acts as both an incoming and an outgoing mail server, simply enter "mail.mydomain.com" (where mydomain is the name of your account) in all locations for a mail server.

To give you an idea of how to setup an email client program to send and receive email for your account, we will use Microsoft® Outlook Express® 5.0 as an example.

1.    Launch Outlook Express from your desktop or Start menu.
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2.    If this is the first time opening Outlook Express, you may be prompted with a series of questions. Select No or Cancel so that you may open the Outlook Express interface.

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3.    Click on Tools then Accounts.

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4.    Click on the Mail tab.

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5.    Click on Add then choose Mail.

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6.    Enter a Display Name. This is the name others will see when they receive a message from you. It is common to use your full name such as Dave Smith or a title such as Officer Smith.
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7.    Enter your account E-mail address. By default your email address takes the form of: username@mydomain.com

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8.    Leave the incoming mail server as POP3. Enter an Incoming and Outgoing mail server. Again, because your mail server acts as both an incoming and outgoing mail server, you can enter "mail.mydomain.com" (where mydomain is the name of your account) in both locations:

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9.    Enter your Account name and Password. This is the same as your username and password for your account.

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10. You will receive a confirmation that the account is setup. Click Finish.

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11. You will now see your new email account listed under the Mail tab of Internet Accounts.

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12. To ensure this email account is using your dial-up connection to the Internet, click on the Properties button to the right of your account then select the Connection tab:

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13. If not already set, point the below drop-down menu to your Internet connection, then click OK. Click on Close to close out of the Internet account properties.

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14. You are now ready to start sending and receiving email using an email client program connected to your web account.

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